Equipment Bill of Sale Template
An equipment bill of sale records the sale of machinery, tools or heavy equipment: skid steers, excavators, generators, trailers of tools, shop machines. It lists the make, model, serial number, hours and attachments, states the price and the as-is terms, and gives the buyer a receipt for their books and the seller proof the equipment is gone. Pick your state and the form adapts to its rules.
Seller
Buyer
Equipment details
Price and terms
Why a equipment bill of sale matters
- Businesses need a bill of sale to book the asset and claim depreciation.
- Heavy equipment is not titled in most states, so this is the ownership record.
- Serial numbers on the bill of sale help if the equipment is later reported stolen.
- An as-is clause on used machinery protects the seller from repair claims.
Before you sign
- Copy the serial number from the manufacturer's plate, not from a listing.
- Record hour meter readings on anything with an engine.
- List every attachment, bucket and accessory in the sale.
- If the buyer is a business, use the business name as the buyer.
Equipment Bill of Sale by state
Rules differ by state: some require a bill of sale for every sale, some only when the title has no price, and a few want it notarized. Pick yours for the exact rule, the form number and the agency.
- Alabama
- Alaska
- Arizona
- Arkansas
- California
- Colorado
- Connecticut
- Delaware
- Florida
- Georgia
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Kentucky
- Louisiana
- Maine
- Maryland
- Massachusetts
- Michigan
- Minnesota
- Mississippi
- Missouri
- Montana
- Nebraska
- Nevada
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- North Dakota
- Ohio
- Oklahoma
- Oregon
- Pennsylvania
- Rhode Island
- South Carolina
- South Dakota
- Tennessee
- Texas
- Utah
- Vermont
- Virginia
- Washington
- West Virginia
- Wisconsin
- Wyoming
- Washington, D.C.
Other forms
- Vehicle Bill of Sale
- Motorcycle Bill of Sale
- Boat Bill of Sale
- Trailer Bill of Sale
- Firearm Bill of Sale
- Mobile Home Bill of Sale
- RV Bill of Sale
- ATV / UTV Bill of Sale
- Dirt Bike Bill of Sale
- Golf Cart Bill of Sale
- Jet Ski Bill of Sale
- Snowmobile Bill of Sale
- Scooter / Moped Bill of Sale
- Tractor Bill of Sale
- Horse Bill of Sale
- Dog Bill of Sale
- Livestock Bill of Sale
- General Bill of Sale
- Business Bill of Sale
Ready-to-sign pack, $9
Seller copy, buyer copy, notary page. What's inside →
Common questions
Is heavy equipment titled?+
Generally no. Construction and farm equipment is sold on a bill of sale, sometimes with the manufacturer's statement of origin. A few states title road-going equipment like truck tractors.
Do I need a UCC search before buying equipment?+
For anything expensive from a business seller, yes. A lender may hold a lien on the equipment. The bill of sale includes the seller's statement that it is free of liens, but a UCC search confirms it.