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West Virginia Equipment Bill of Sale

West Virginia requires a bill of sale in common situations, such as when the title does not show the purchase price. Fill in the form below and download a free, one-page West Virginia equipment bill of sale PDF that includes everything the West Virginia Division of Motor Vehicles looks for, matching the fields on DMV-7-TR. Nothing you type leaves your browser.

West Virginia
Equipment Bill of Sale

Seller

Buyer

Equipment details

Price and terms

How to sell a equipment in West Virginia

An equipment bill of sale records the sale of machinery, tools or heavy equipment: skid steers, excavators, generators, trailers of tools, shop machines. It lists the make, model, serial number, hours and attachments, states the price and the as-is terms, and gives the buyer a receipt for their books and the seller proof the equipment is gone.

Seller steps

  1. Confirm you hold clear title. If a lender is on the title, get the lien release before you list it.
  2. Agree on the price and fill in the West Virginia equipment bill of sale above with the buyer. Record the Serial no..
  3. Sign it in front of a notary. West Virginia requires the notarized bill of sale for this kind of sale.
  4. Hand over any registration papers, manuals, receipts or health records that go with the equipment.
  5. Hand over the equipment and keep your signed copy of the bill of sale for your records.

Buyer steps

  1. Check the Serial no. against the equipment itself before you sign.
  2. Keep the signed bill of sale with your records; it is your proof of ownership and purchase price.
  3. If you bought it for a business, give the bill of sale to your bookkeeper for the asset record.

Before you sign

  • Copy the serial number from the manufacturer's plate, not from a listing.
  • Record hour meter readings on anything with an engine.
  • List every attachment, bucket and accessory in the sale.
  • If the buyer is a business, use the business name as the buyer.

Why a bill of sale matters for a equipment

  • Businesses need a bill of sale to book the asset and claim depreciation.
  • Heavy equipment is not titled in most states, so this is the ownership record.
  • Serial numbers on the bill of sale help if the equipment is later reported stolen.
  • An as-is clause on used machinery protects the seller from repair claims.

Want both parties to walk away with a signed copy and a notary page ready? The $9 ready-to-sign pack adds them.

West Virginia at a glance

Bill of sale
Required in common cases
Notary
Notarization required
Official state form
DMV-7-TR
Where the buyer registers
West Virginia Division of Motor Vehicles (transportation.wv.gov/dmv)
License plates
Stay with seller

West Virginia's DMV-7-TR bill of sale for a motor vehicle, trailer or boat states that a notary is required and both parties must sign before the notary. It is used when the title does not show the purchase price or for title-exempt vehicles; gifts use the DMV-5-TR affidavit. Ownership does not change until the buyer is issued a title.

Checked October 2026 against the state's own guidance. Rules change; confirm before you file.

Other West Virginia forms

Equipment Bill of Sale in other states

All states →

West Virginia equipment bill of sale questions

Is a bill of sale required to sell a equipment in West Virginia?+

West Virginia requires a bill of sale in common situations, such as when the title does not show the purchase price. West Virginia's DMV-7-TR bill of sale for a motor vehicle, trailer or boat states that a notary is required and both parties must sign before the notary. It is used when the title does not show the purchase price or for title-exempt vehicles; gifts use the DMV-5-TR affidavit. Ownership does not change until the buyer is issued a title. West Virginia publishes DMV-7-TR for this; the PDF from this page carries the same information and is accepted alongside it.

Does a West Virginia equipment bill of sale need to be notarized?+

West Virginia requires the bill of sale to be notarized in most private vehicle sales. The ready-to-sign pack includes a notary acknowledgment page formatted for West Virginia.

Does the buyer need to file a equipment bill of sale in West Virginia?+

No. Equipment are not titled or registered with the state, so there is nothing to file. The signed bill of sale is the ownership record; each party keeps a copy.

Is heavy equipment titled?+

Generally no. Construction and farm equipment is sold on a bill of sale, sometimes with the manufacturer's statement of origin. A few states title road-going equipment like truck tractors.

Do I need a UCC search before buying equipment?+

For anything expensive from a business seller, yes. A lender may hold a lien on the equipment. The bill of sale includes the seller's statement that it is free of liens, but a UCC search confirms it.