South Dakota Equipment Bill of Sale
South Dakota requires a bill of sale in common situations, such as when the title does not show the purchase price. Fill in the form below and download a free, one-page South Dakota equipment bill of sale PDF that includes everything the South Dakota Department of Revenue looks for, matching the fields on Form 1025. Nothing you type leaves your browser.
Seller
Buyer
Equipment details
Price and terms
How to sell a equipment in South Dakota
An equipment bill of sale records the sale of machinery, tools or heavy equipment: skid steers, excavators, generators, trailers of tools, shop machines. It lists the make, model, serial number, hours and attachments, states the price and the as-is terms, and gives the buyer a receipt for their books and the seller proof the equipment is gone.
Seller steps
- Confirm you hold clear title. If a lender is on the title, get the lien release before you list it.
- Agree on the price and fill in the South Dakota equipment bill of sale above with the buyer. Record the Serial no..
- Both parties sign and each keeps a copy. South Dakota does not require a notary.
- Hand over any registration papers, manuals, receipts or health records that go with the equipment.
- Hand over the equipment and keep your signed copy of the bill of sale for your records.
Buyer steps
- Check the Serial no. against the equipment itself before you sign.
- Keep the signed bill of sale with your records; it is your proof of ownership and purchase price.
- If you bought it for a business, give the bill of sale to your bookkeeper for the asset record.
Before you sign
- Copy the serial number from the manufacturer's plate, not from a listing.
- Record hour meter readings on anything with an engine.
- List every attachment, bucket and accessory in the sale.
- If the buyer is a business, use the business name as the buyer.
Why a bill of sale matters for a equipment
- Businesses need a bill of sale to book the asset and claim depreciation.
- Heavy equipment is not titled in most states, so this is the ownership record.
- Serial numbers on the bill of sale help if the equipment is later reported stolen.
- An as-is clause on used machinery protects the seller from repair claims.
Want both parties to walk away with a signed copy and a notary page ready? The $9 ready-to-sign pack adds them.
South Dakota at a glance
- Bill of sale
- Required in common cases
- Notary
- Notarization optional
- Official state form
- Form 1025
- Where the buyer registers
- South Dakota Department of Revenue (dor.sd.gov/individuals/motor-vehicle)
- License plates
- Stay with seller
South Dakota county treasurers use a bill of sale to set excise tax when the title does not show the purchase price. Plates stay with the seller.
Checked October 2026 against the state's own guidance. Rules change; confirm before you file.
Other South Dakota forms
- South Dakota Vehicle Bill of Sale
- South Dakota Motorcycle Bill of Sale
- South Dakota Boat Bill of Sale
- South Dakota Trailer Bill of Sale
- South Dakota Firearm Bill of Sale
- South Dakota Mobile Home Bill of Sale
- South Dakota RV Bill of Sale
- South Dakota ATV / UTV Bill of Sale
- South Dakota Dirt Bike Bill of Sale
- South Dakota Golf Cart Bill of Sale
- South Dakota Jet Ski Bill of Sale
- South Dakota Snowmobile Bill of Sale
- South Dakota Scooter / Moped Bill of Sale
- South Dakota Tractor Bill of Sale
- South Dakota Horse Bill of Sale
- South Dakota Dog Bill of Sale
- South Dakota Livestock Bill of Sale
- South Dakota General Bill of Sale
- South Dakota Business Bill of Sale
Equipment Bill of Sale in other states
South Dakota equipment bill of sale questions
Is a bill of sale required to sell a equipment in South Dakota?+
South Dakota requires a bill of sale in common situations, such as when the title does not show the purchase price. South Dakota county treasurers use a bill of sale to set excise tax when the title does not show the purchase price. Plates stay with the seller. South Dakota publishes Form 1025 for this; the PDF from this page carries the same information and is accepted alongside it.
Does a South Dakota equipment bill of sale need to be notarized?+
South Dakota does not require notarization. Two signatures are enough. If you want extra certainty, the ready-to-sign pack includes a notary acknowledgment page you can use anyway.
Does the buyer need to file a equipment bill of sale in South Dakota?+
No. Equipment are not titled or registered with the state, so there is nothing to file. The signed bill of sale is the ownership record; each party keeps a copy.
Is heavy equipment titled?+
Generally no. Construction and farm equipment is sold on a bill of sale, sometimes with the manufacturer's statement of origin. A few states title road-going equipment like truck tractors.
Do I need a UCC search before buying equipment?+
For anything expensive from a business seller, yes. A lender may hold a lien on the equipment. The bill of sale includes the seller's statement that it is free of liens, but a UCC search confirms it.